Know The InvoiceMate Advantages

What is InvoiceMate?

InvoiceMate is designed to strengthen trust and automation at each point of the invoice processing, payment & financing processes.

The heart of the solution is a blockchain network that serves as a single source of truth that is visible to all the concerned parties.

InvoiceMate is an End-to-end digital platform that aims to enrich efficiency and to foster a collaborative cross-organizational work environment.

InvoiceMate Differentiators

InvoiceMate benefits organizations in variety of ways. It eases day-to-day AP operations, reduces workload, and boosts productivity. Further benefits include:

Blockchain Security Seal

By design, blockchain-based InvoiceMate enables trust into every entry via attributes not available in standard database models thus boosting security for data & workflow integrity.

Workflow Automation

Allows unlimited invoice reviewers, approvers in the configurable cross-organizational invoice approval workflow. Optimize workflow by enabling automated invoice routing, removing redundant processes & revamping or replacing inefficiencies. For automation, there’s the old way and the Mate way.

Brandable Mobile Apps

Besides web portals, InvoiceMate comes with the option of brandable mobile apps for both Vendors & AP sides. Vendors can submit & track invoices and AP can perform tasks of reviewing & approving on the go. Both apps have an insightful dashboard.

AI Optimized Intelligent Invoicing

Has a continuously-adaptive, integrated invoicing intelligence engine that acts as an assistant (not an automaton) to expose issues and processes that could use more attention. It reduces productivity-damaging errors and detects discrepancies across the entire payables cycle. Will also assist in scheduling, escalation, and AP data analysis.

Proof of Authenticity & Transparency

Provides transparency into the invoice processes and helps enable to improve key areas of the cross-organizational workflow. Easily and immediately verify any tampering with data.

Process Integrity Proof for Compliance

Maintains complete audit trail of every task, as well as the decisions and outcomes of the workflow. Simplifies and reduces the costs of compliance reporting.

Combo 3aNo Data Redundancy & Data Silos

Unlock trapped value by using the blockchain-based platforms for streamlined &integrated processes, all with controlled access to sensitive data, rather than relying on redundant, siloed systems.

Cross Organizational Work Efficiency

The documents & business arrangements between several parties can execute itself based on a predefined set of rules through smart contracts on permissioned blockchain-based system.

Monitory Benefits

Delivers tangible ROI results by reducing cost per invoice. Reduced OpEx, reduced data breaches, automated reconciliation, & compliance adherence enables 90% of clients to cover their cost within 1 year of implementation.

Enhanced System Resilience

Blockchain based distributed architecture of InvoiceMate is extremely resilient & would continue working if one system’s section is under breakdown, upgradation or maintenance.

Time Efficiency & Productivity

Enable users to concentrate on the core work issues by reducing the time that otherwise gets wasted for searching for a piece of information or getting involved in the correspondence.

Paperless Eco Friendly Solution

Promotes the “Green Factor” for sustainability. Reduces overheads on paper, ink, toner, copiers and printers. Also cuts costs of filing staff & need of large office & physical storage space.

  • Blockchain Security Seal

    By design, blockchain-based InvoiceMate enables trust into every entry via attributes not available in standard database models thus boosting security for data & workflow integrity.

  • Workflow Automation

    Allows unlimited invoice reviewers, approvers in the configurable cross-organizational invoice approval workflow. Optimize workflow by enabling automated invoice routing, removing redundant processes & revamping or replacing inefficiencies. For automation, there’s the old way and the Mate way.

  • Brandable Mobile Apps

    Besides web portals, InvoiceMate comes with the option of brandable mobile apps for both Vendors & AP sides. Vendors can submit & track invoices and AP can perform tasks of reviewing & approving on the go. Both apps have an insightful dashboard

  • AI Optimized Intelligent Invoicing

    Has a continuously-adaptive, integrated invoicing intelligence engine that acts as an assistant (not an automaton) to expose issues and processes that could use more attention. It reduces productivity-damaging errors and detects discrepancies across the entire payables cycle. Will also assist in scheduling, escalation, and AP data analysis.

  • Proof of Authenticity & Transparency

    Provides transparency into the invoice processes and helps enable to improve key areas of cross organizational workflow. Easily and immediately verify any tampering with data.

  • Process Integrity Proof for Compliance

    Maintains complete audit trail of every task, as well as the decisions and outcomes of the workflow. Simplifies and reduces the costs of compliance reporting.

  • Combo 3aNo Data Redundancy & Data Silos

    Unlock trapped value by using blockchain based platform for streamlined &integrated processes, all with controlled access to sensitive data, rather than relying on redundant, siloed systems.

  • Enhanced System Resilience

    Blockchain based distributed architecture of InvoiceMate is extremely resilient & would continue working if one system’s section is under breakdown, upgradation or maintenance.

  • Monitory Benefits

    Delivers tangible ROI results by reducing cost per invoice. Reduced OpEx, reduced data breaches, automated reconciliation, & compliance adherence enables 90% of clients to cover their cost within 1 year of implementation.

  • Cross Organizational Work Efficiency

    The documents & business arrangements between several parties can execute itself based on predefined set of rules through smart contracts on permissioned blockchain based system.

  • Time Efficiency & Productivity

    Enable users to concentrate on the core work issues by reducing the time that otherwise gets wasted for searching for a piece of information or getting involved in correspondence.

  • Paperless Eco Friendly Solution

    Promotes the “Green Factor” for sustainability. Reduces overheads on paper, ink, toner, copiers and printers. Also cuts costs of filing staff & need of large office & physical storage space.

Blockchain Security Seal

By design, blockchain-based InvoiceMate enables trust into every entry via attributes not available in standard database models thus boosting security for data & workflow integrity.

Workflow Automation

Allows unlimited invoice reviewers, approvers in the configurable cross-organizational invoice approval workflow. Optimize workflow by enabling automated invoice routing, removing redundant processes & revamping or replacing inefficiencies. For automation, there’s the old way and the Mate way.

Brandable Mobile Apps

Besides web portals, InvoiceMate comes with the option of brandable mobile apps for both Vendors & AP sides. Vendors can submit & track invoices and AP can perform tasks of reviewing & approving on the go. Both apps have an insightful dashboard

AI Optimized Intelligent Invoicing

Has a continuously-adaptive, integrated invoicing intelligence engine that acts as an assistant (not an automaton) to expose issues and processes that could use more attention. It reduces productivity-damaging errors and detects discrepancies across the entire payables cycle. Will also assist in scheduling, escalation, and AP data analysis.

Combo 3aNo Data Redundancy & Data Silos

Unlock trapped value by using blockchain based platform for streamlined &integrated processes, all with controlled access to sensitive data, rather than relying on redundant, siloed systems.

Cross Organizational Work Efficiency

The documents & business arrangements between several parties can execute itself based on predefined set of rules through smart contracts on permissioned blockchain based system.

Enhanced System
Resilience

Blockchain based distributed architecture of InvoiceMate is extremely resilient & would continue working if one system’s section is under breakdown, upgradation or maintenance.

Monitory Benefits

Delivers tangible ROI results by reducing cost per invoice. Reduced OpEx, reduced data breaches, automated reconciliation, & compliance adherence enables 90% of clients to cover their cost within 1 year of implementation.

Paperless Eco Friendly Solution

Promotes the “Green Factor” for sustainability. Reduces overheads on paper, ink, toner, copiers and printers. Also cuts costs of filing staff & need of large office & physical storage space.

Process Integrity Proof for Compliance


Maintains complete audit trail of every task, as well as the decisions and outcomes of the workflow. Simplifies and reduces the costs of compliance reporting.

Proof of Authenticity & Transparency

Provides transparency into the invoice processes and helps enable to improve key areas of cross organizational workflow. Easily and immediately verify any tampering with data.

Time Efficiency & Productivity

Enable users to concentrate on the core work issues by reducing the time that otherwise gets wasted for searching for a piece of information or getting involved in correspondence.

Technology Features

Automated Version Control

Every invoice or workflow document is automatically version controlled to add efficiency. Users can view any version at any time with complete history.

Multi User Document Tagging

It enables users to tag files using different keywords and these keywords can be used to organize and search files/contents in a new tag way.

SAAS & on Premise Offerings

Clients based on their requirement can choose between on premise and SaaS deployment model.

Big Data (NOSQL) Handling

MongoDB is used to capture structure and unstructured data for large scale distributed transaction processing.

Microservices Based Architecture

Microservices based architecture & DevOps practices enable it to be horizontally scalable. Hardware resources can be added as data requirement or operations grows.

Autofill AI for All Possible Fields

Add any number of ‘pre-set’ products or services with descriptions, prices, taxes and more. When creating an invoice, simply select any of your saved items to make the process fast and easy.

QR Code Enablement

QR feature is enabled for easy, quick & secured access of files. Other advantages are to use QR Codes for document verification and tractability purpose.

Contemporary Tech Stack

Built from the ground up with contemporary open source and stable technology stack. Includes programming languages, frameworks, libraries, patterns, servers, UI/UX tools.

Integration with Other ERPs & Legacy Systems

Seamlessly integrate invoice management data (e.g. payment results) with legacy accounting or financial system or with ERP that is being used by organizations or external organizations for the exchange of data.

Management of User's Storage

Admin can assign each user a certain storage capacity. Storage capacity status would be visible to the user on the dashboard.

Back-up & Disaster Recovery

Following industry-standard best practices, the system for disaster recovery. Processes are continually tested and optimized to ensure the highest level of service.

Setup & Support

Customer success staff is available to assist with an easy 1-day setup process with around the clock for consulting, configuration, training and Assistance services support.

Functional Features

An end-to-end solution for AP automation with function-specific features that provide efficient results, all while saving money & resources.

Vendor Zone

Onboard vendors with brandable web portal or native mobile app with their credentials & bank details. Dedicated Vendor Management System promotes vendor self-service for their ease and saving workload of AP team. Vendor hub is customizable with brand’s look and feel. Enables to maintain a clean vendor master record.

Efficient Invoice Submission

To centralize invoice receipt, vendors can submit invoices along with supporting documents through uploading directly to secure web portal or dedicated mobile app and track their progress.

Built-in OCR Scanning

Eliminate data entry with OCR and advanced data extraction. Details are automatically extracted and pre-populated. A second layer of invoice data extraction after OCR ensures invoice data is accurately captured and improves the algorithm for future captures.

Duplicate Invoice Protection

This feature would alert if while submission system detects the bill looks familiar to previous received bills. Similar alert will prevent possible payment duplications, thus reducing human error.

AP Zone - Expanded AP Capabilities

Dedicated AP Zone automates the end-to-end AP workflow for companies with multiple subsidiaries, brands, international business units, divisions, and entities or working in cross organizational workflow. It’s unified operations and instant visibility across the extended enterprise.

Automated Vendor Communication

Beside availability of Vendor Portal/App, the automated communications in InvoiceMate ensures that vendors are informed throughout every step of the invoice and payment process. Cuts AP time spent on inquiries and resolution.

Remote Work Enablement

Enables staff to work anytime and from anywhere in the world. In today’s landscape, businesses are managing an increasingly remote workforce — your finance team can be based anywhere and functioning on a global scale 24/7.

Financial Controls & Rules Engine

Safeguard against fraud loss & strengthen internal processes with enterprise-grade financial controls & rules engine Increases security, ensure adherence of compliance standards, & improve management oversight.

Automated PO Matching

Facilitates automation to match invoices with purchase orders (Pos). Evaluates whether the data in invoice & relevant PO (or purchase requisition) in the system matches or not, and flags any disagreement.

Validate Vendors Prior To Payment Approvals

InvoiceMate automatically validates contact information, payment data, and tax information against best practice rules prior to approving suppliers.

Early Payment Discount Option

Optional feature to enable opportunities for early payment discounts are flagged for AP to prioritize and process with InvoiceMate.

Real-Time Automated Reconciliation

Blockchain powered InvoiceMate delivers real-time payment reconciliation after payments (full or partial) are made. Audit trails maintain a deep history of workflow and vendor activity. Instant reconciliation ensures a fast accurate financial close cycle & improves cash flow visibility.